Retrieving Student Belongings at School

Retrieving Student Belongings at School
Posted on 05/07/2020
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As we continue to work together as a district through this “Safer at Home” period, we appreciate your patience and understanding as we address numerous items leading up to the end of the school year. We wanted to inform families that we have put together a process for you to retrieve your child(ren)’s personal items that still remain at school. 

In accordance with recommendations from Public Health Madison and Dane County, we will ensure our entire process follows COVID-19 safety precautions. Staff will assemble any of your child’s items that still remain at school from cubbies, desks, lockers, phy-ed lockers, and also include any other assignments or projects, etc. and place them into labeled brown paper bags supplied by VASD.  Bags will then be left untouched for at least 72 hours between the time they are assembled and the time they are given to families. 

Here are the times our elementary schools will be open for you to do curbside pickup:

Monday, May 18th @ 12:00-5:00 pm

Tuesday, May 19th @ 8:00-1:00 pm

We ask that all families follow these instructions to obtain their child’s belongings:

  • A pick-up lane at the front of the school (Kimball Lane) will be designated and all vehicles must remain in that lane.

  • Remain in your car at all times. Please roll your window down if you need to speak to staff.

  • Be sure to place your child’s first and last name, grade, and teacher name on a sheet of paper placed up against your windshield. If you have more than one child enrolled in the same school, have each child’s name on a separate sheet.

  • When it is your turn, a staff member will 

    • radio the information into “runners” OR 

    • each “runner” has a list of all students (with grade & teacher) and highlights it on their list then goes to get the items, OR 

    • staff will photograph the info and go in to retrieve it.  They will not touch the paper.  

  • Be sure to open your trunk/hatchback and staff will place belongings in there, then move ahead so the next family can be served.

  • If a family has an ill member, please DO NOT attend. Families can send a neighbor or friend with prior written notification.

  • PLEASE NOTE that report cards will be mailed home separately.

  • ALSO NOTE:  Items that are not retrieved during the school’s pick-up time will be held until May 29th, after which they will be discarded.

 Medications and other health supplies: Please contact your school office at ( to make special arrangements for picking up any medications if you are unable to come on May 18th or 19th. 

Lost and Found: In accordance with safety recommendations from Public Health Madison and Dane County, all items in a school’s lost and found will be bagged and donated at a later date as donation centers reopen, or discarded now.

Returning items TO School: Families may return VASD library books at this time, or can choose to keep them over the summer and return them once school resumes. If you wish to return books or other school-owned items (such as Fifth Grade Safety Patrol belts) you may put them in a clear plastic bag in your trunk/hatchback and communicate this information to staff upon arrival in your vehicle.

 Keep your iPad over the summer UNLESS:

  • You have a graduating senior

  • You are moving out of the District

  • Your student(s) will not be at VASD next school year. If this is so, please put the VASD iPad, cord, and brick in a bag labeled with your child's first and last name, place it in your trunk/hatchback, and communicate this information to staff upon your arrival in your vehicle.

Again, thank you for your patience and we appreciate your help as we work together to not only follow safety precautions, but to also ensure your children can access all their belongings and finish their school year celebrating their successes as we prepare for the upcoming year!

We miss you!

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